Accounts Assistant

This vacancy is now closed
Our client is delivering the tunnels and viaducts section of HS2.
They require a permanent Accounts Assistant to join their team. You will be based from their offices in Euston for 12 months and then be able to work from their project offices which will be located around the Uxbridge / Maple Cross area.
You will assist the Project Financial Controller on the large civil works project (< £1.5B), by taking charge of the procurement administration on project for the early works and then after move to one of the production areas.
Procurement/ cost commitment administration in SAP:
  • Create purchase orders that must be directly created in SAP and send them to suppliers
  • Follow-up and keep records of all deliveries received on site with the assistance of the production team and the Logistics Manager on site.
  • Prepare and update tracking sheets for hired equipment, temporary labour and other resources as required
  • Register corresponding costs in SAP with the adequate cost allocation
  • Follow- up invoicing from suppliers
  • Identify and investigate discrepancies between the orders, the deliveries and invoices
  • Take appropriate action in case of discrepancy (credit note request, amend purchase order, match invoice with purchase order)
  • Process other invoices (utilities, business rates etc)
  • Follow- up internal approval workflow for invoice payments
  • Liaise on a daily basis with operational staff, finance teams and suppliers to ensure deliveries and payments are made on time.
Assisting the Project Financial Controller:
  • Process expense claim forms (control attached receipts, complete cost allocation)
  • Providing daily information on the activities performed at site
  • Advise on the possible actions to improve the project financial performance and processes
  • Assist in the preparation of monthly financial reports for senior production management
  • To hit monthly deadlines in relation to the monthly closure
  • Undertake relevant training to ensure competency on the information systems used
  • Maintain financial confidentiality and data protection
  • To fulfil Health & Safety responsibilities by adhering to the Company’s Health & Safety Policy and Management Plans.
  • To comply with all Company’s Policies and Procedures.
  • To undertake other such reasonable duties appropriate to the role.
Skills & Experience
  • Part- qualified Accountant or similar work experience
  • Systematic attention to detail
  • Analytical skills
  • Cross- functional communication skills
  • Good working understanding of Microsoft Office packages, particularly Outlook and Excel.
  • Team working to meet deadlines
  • Knowledge of SAP
  • Previous experience of accounting and/ or construction environments