Accounts Assistant

London
Permanent
£30,000 - £35,000

Our client a major civil engineering contractor is delivering the tunnels and viaducts section of HS2.

They require an Account Assistant to join them on a permanent basis. You will be based from their offices near Maple Cross.

The Accounts Assistant will assist the Project Financial Controller on a large civil works project (< £1.5B), by taking charge of the procurement administration on project for the early works and then after move to one of the production areas.

Responsibilities

The Accounts Assistant will be responsible for:

Procurement/ cost commitment administration in SAP:

  • Create purchase orders that must be directly created in SAP and send them to suppliers
  • Follow-up and keep records of all deliveries received on site with the assistance of the production team and the Logistics Manager on site.
  • Prepare and update tracking sheets for hired equipment, temporary labour and other resources as required
  • Register corresponding costs in SAP with the adequate cost allocation
  • Follow- up invoicing from suppliers
  • Identify and investigate discrepancies between the orders, the deliveries and invoices
  • Take appropriate action in case of discrepancy (credit note request, amend purchase order, match invoice with purchase order)
  • Process other invoices (utilities, business rates etc)
  • Follow- up internal approval workflow for invoice payments
  • Liaise on a daily basis with operational staff, finance teams and suppliers to ensure deliveries and payments are made on time.

Assisting the Project Financial Controller:

  • Process expense claim forms (control attached receipts, complete cost allocation)
  • Providing daily information on the activities performed at site
  • Advise on the possible actions to improve the project financial performance and processes
  • Assist in the preparation of monthly financial reports for senior production management
  • To hit monthly deadlines in relation to the monthly closure

General:

  • Undertake relevant training to ensure competency on the information systems used
  • Maintain financial confidentiality and data protection
  • To fulfil Health & Safety responsibilities by adhering to the Company’s Health & Safety Policy and Management Plans.
  • To comply with all Company’s Policies and Procedures.
  • To undertake other such reasonable duties appropriate to the role.

Skills & Experience

Mandatory:

  • Part- qualified Accountant or similar work experience
  • Systematic attention to detail
  • Analytical skills
  • Cross- functional communication skills
  • Good working understanding of Microsoft Office packages, particularly Outlook and Excel.
  • Team working to meet deadlines

 

Desirable:

  • Knowledge of SAP
  • Previous experience of accounting and/ or construction environments