Our client a major civil engineering contractor is delivering the tunnels and viaducts section of HS2.
They require an Account Assistant to join them on a permanent basis. You will be based from their offices near Maple Cross.
The Accounts Assistant will assist the Project Financial Controller on a large civil works project (< £1.5B), by taking charge of the procurement administration on project for the early works and then after move to one of the production areas.
Responsibilities
The Accounts Assistant will be responsible for:
Procurement/ cost commitment administration in SAP:
- Create purchase orders that must be directly created in SAP and send them to suppliers
- Follow-up and keep records of all deliveries received on site with the assistance of the production team and the Logistics Manager on site.
- Prepare and update tracking sheets for hired equipment, temporary labour and other resources as required
- Register corresponding costs in SAP with the adequate cost allocation
- Follow- up invoicing from suppliers
- Identify and investigate discrepancies between the orders, the deliveries and invoices
- Take appropriate action in case of discrepancy (credit note request, amend purchase order, match invoice with purchase order)
- Process other invoices (utilities, business rates etc)
- Follow- up internal approval workflow for invoice payments
- Liaise on a daily basis with operational staff, finance teams and suppliers to ensure deliveries and payments are made on time.
Assisting the Project Financial Controller:
- Process expense claim forms (control attached receipts, complete cost allocation)
- Providing daily information on the activities performed at site
- Advise on the possible actions to improve the project financial performance and processes
- Assist in the preparation of monthly financial reports for senior production management
- To hit monthly deadlines in relation to the monthly closure
General:
- Undertake relevant training to ensure competency on the information systems used
- Maintain financial confidentiality and data protection
- To fulfil Health & Safety responsibilities by adhering to the Company’s Health & Safety Policy and Management Plans.
- To comply with all Company’s Policies and Procedures.
- To undertake other such reasonable duties appropriate to the role.
Skills & Experience
Mandatory:
- Part- qualified Accountant or similar work experience
- Systematic attention to detail
- Analytical skills
- Cross- functional communication skills
- Good working understanding of Microsoft Office packages, particularly Outlook and Excel.
- Team working to meet deadlines
Desirable:
- Knowledge of SAP
- Previous experience of accounting and/ or construction environments