Accounts Assistant

8210
Buckinghamshire
Contract
Competitive Salary

Carmichael are seeking an experienced Accounts Assistant to join the team on a Major Infrastructure Project based in Aylesbury.

 

  • To provide quality accounts payable services on a timely basis that meets the needs and deadlines to facilitate paying the supply chain accurately on time.
  • Provides accounting services for materials. Relies on judgment and limited experience to materials and accomplish goals.
  • The processing of allocated accounts payable transactions in an efficient and timely manner ensuring that the service level agreement(s) (targets and deadlines) are being met.
  • Ensuring that all invoices have the correct authorisations and relevant coding specifications for each project. If invoices require amendments, ensure that this is done in a prompt manner to ensure we adhere to vendors trading terms.
  • The processing of the weekly payments runs are completed on their allocated days ensuring authorisations in online banking before deadline.
  • Ensuring that all accounts payable documents and records are identified, indexed, filed and retained in accordance with the relevant filing system and statutory requirements.
  • Check to ensure that all tax invoices have the correct tax details before inputting into system.
  • Resolve queries in an efficient and timely manner for both our internal and external customers in accordance with our service level agreement(s).
  • Monthly vendor statements are to be checked on a regular basis and reconciled where necessary, any entries that are more than one month old or more that have not been entered into INSITE are to be followed-up and resolved within the current month.
  • All filing requirements need to be completed on a weekly basis.
  • Assist Manager as required with any ad hoc projects and assist all other team members as directed by Manager when necessary in order to facilitate a ‘one team’ environment.

 

Experience, Skills and Qualifications

  • Previous experience in a similar position.
  • Familiar with all Microsoft packages, especially Excel
  • Attention to detail
  • Methodical and organized
  • Proactive approach to working.
  • Good communications skills.
  • Enjoys problem-solving
  • Proactively manage deadlines.