Our client a civil engineering contractor are seeking to recruit a Document Controller/Admin Support to join their team.
They have recently secured the Third Crossing across Lake Lothing in Lowestoft.
This role will be based on site in Lowestoft.
Suitable applicants will have previous experience working in a fast paced office environment. The successful candidate will assist the Site team and help to maintain a smooth running of the administration function and be a key point of contact for interacting with consultants, clients and customers
Duties and responsibilities:
- Work as a collaborative member of the team – enabling the sharing of knowledge to site teams.
- Deliver an efficient and effective administrative service. Assisting when required with general administration/reception.
- Manage the Document Management process, ensuring that documents are appropriately filed and stored.
- Drive improvements within document control.
- Track all incoming and outgoing project documentation, including logging in registers and issuing document transmittals.
- Organise and service all meetings (regular and adhoc).
- Take, prepare and distribute meeting minutes.
- Word process routine correspondence (emails, letters, minutes, memos, spreadsheets etc) as required by management;
- Complete the monitoring and maintenance of all office based administrative systems within required deadlines;
- Carry out general office duties including photocopying, faxing, emailing, answering phones, purchase ordering and distributing documents as required;
- Undertake clerical work such as filing, accounting, updating records, preparing correspondence and inputting and retrieving information from computers;
- Abide by all compliance requirements in line with Company policies.
- Any other duties as required by senior management.
Experience:
- Previous experience in a fast paced office environment, with proven admin experience.
- Previous experience of the Construction Industry (Preferred but not essential)
- Educated to GCSE standard including passes in English and Maths.
- Excellent working knowledge in Microsoft Office packages including Word and Excel.
- Experience working with electronic document management systems.
- Experience using Aconex / CEMAR
Skills & Competencies:
- Good communication skills.
- Possess a ‘can-do’ attitude with a flexible approach to duties as required by management.
- Capable of working on own initiative.
- Team player.
- Able to prioritise.
- Excellent organisational skills.
- Professional demeanor.