Carmichael are currently seeking an experienced document controller.
• Track project document control status to ensure sites meet the relevant timescales
• Establish a standard, structured folder system with visual aids to prompt end users
• Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
• Ensure the correct naming conventions, META data and other attributes are used and maintained
• Register, track and distribute for approval all documentation submissions by the Contract teams
• Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time
• Manage access to our document control system (BC6.3 "iCosnet") for the Contract Team and Supply Chain
• Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox
• Receiving, filing and distributing incoming site mail if required
• Ensure all paperwork is recorded when disposed of/archived on the relevant tracker
• Knowledge of the requirements of IS09001 (Quality Systems) and IS027001 (Information Security)
Key Skills
• Self-motivation
• Strong organisational
• Attention to detail
• Strong communication skills with ability to be assertive particularly when enforcing minimum standards
• A "can do" attitude
• A thorough knowledge of using EDMS systems and IT generally
• A team player
IT Systems
• Information Exchange (CAPTURE) user
• Business Collaborator 7.2 user
• Good Microsoft Outlook, Word, Excel, PowerPoint & Visio (Optional) skills