Document Controller

West Midlands
Contract
£13 hour PAYE

Carmichael are currently seeking an experienced document controller.

 

• Track project document control status to ensure sites meet the relevant timescales


• Establish a standard, structured folder system with visual aids to prompt end users


• Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.


• Ensure the correct naming conventions, META data and other attributes are used and maintained
 

• Register, track and distribute for approval all documentation submissions by the Contract teams
 

• Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time
 

• Manage access to our document control system (BC6.3 "iCosnet") for the Contract Team and Supply Chain
 

• Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox
 

• Receiving, filing and distributing incoming site mail if required
 

• Ensure all paperwork is recorded when disposed of/archived on the relevant tracker

• Knowledge of the requirements of IS09001 (Quality Systems) and IS027001 (Information Security)

Key Skills

• Self-motivation
• Strong organisational
• Attention to detail
• Strong communication skills with ability to be assertive particularly when enforcing minimum standards
• A "can do" attitude
• A thorough knowledge of using EDMS systems and IT generally
• A team player

IT Systems
• Information Exchange (CAPTURE) user
• Business Collaborator 7.2 user
• Good Microsoft Outlook, Word, Excel, PowerPoint & Visio (Optional) skills