HS2 Passport Coordinator (Birmingham)

This vacancy is now closed

A main Joint Venture on HS2 is looking for a Passport Coordinator to work out of their Birmingham head office. The contract is for at least 9 months and is to start as soon as possible.

Description of Activities to be undertaken

  • Co-ordinate and administer the HS2 site access and on-boarding systems on behalf of Fusion
  • Coordinate and control all HSEQ documentation using a variety of systems e.g. Viewpoint 4P, AssessNET, SHEQ Tracker etc.
  • Coordinate inductions for all staff and sub-contractors and manage all associated documentation
  • Maintain the COSHH assessment register and provide updates to managers as necessary.
  • Roll out any new or updated Health, Safety & Wellbeing systems, processes and procedures across the business.
  • Booking of all company external training courses, raising the necessary internal paperwork and ensuring authorisation is sought from Senior Management
  • Arranging sponsorship forms (for applicable course) and providing the payroll department with details of all delegates issued with a sponsorship form
  • Managing training and competency records
  • Assisting in safety award submissions of RoSPA, BSC etc.
  • Preparation of basic SHEQ documentation such as posters, alerts, bulletins, pre-qualification questionnaires answers etc.
  • Maintain business management systems, promoting consistency, continued relevance and accuracy.
  • Communicate management system updates to the business
  • Collate Health, Safety and Wellbeing data to support improvement plans
  • Update databases, dashboards and improvement plans for communication to the business
  • Attend and minute team meetings and manage resulting actions
  • Complete other general office administration duties and provide team support when required.

Minimum Qualifications Needed for Role

  • Computer literate with a good knowledge of MS word, Excel, Visio and PowerPoint
  • Working knowledge of document management systems i.e 4Projects, Sharepoint
  • Minute taking and report writing
  • Ability to work autonomously and effectively prioritise
  • Attention to detail
  • Ability to challenge and resolve problems to conclusion
  • Ability to liaise between various contractors on site, the project delivery team and the client on all site access and on-boarding matters.

If this position is for you then please don't hesitate to contact me on 02085228888 for an informal chat or drop me an email with any questions you might have to

Alternatively if this position isn't for you but you think you know someone who might be suitable , then we offer a £500 referral fee (T's and C's apply).