Carmichael are seeking an experienced logistics coordinator to join a busy site office based in Aylesbury.
Duties
- Liaise with Site Teams to plan vehicle moves to or from; work sites/areas, Vehicle Holding Area(s) or Consolidation Centre.
- Share in management of the Vehicle Management Planning System (VPMS)
- Organise and maintain suppliers’ compliance and oversee booking request system(s) or portal(s)
- Plan and organise deliveries via the manual or electronic VMPS
- Monitor real time vehicle movements (deliveries/collections) through the VMPS
- Run Vehicle Holding Area(s) including vehicle & driver compliance checks through VMPS
- Ensure suppliers comply with; company, vehicle & driver compliance requirements, the vehicle booking procedure and environmental & safety compliance checks
- Liaise with Suppliers, Gate Staff and Vehicle Marshals to ensure that vehicles arrive and depart work sites/areas, safely, on route, on time and compliant.
- Using forecasts supplied by the Delivery or Construction Teams, create daily, weekly and monthly Logistics plans
- Assist the Logistics Manager by attending work sites/areas, Vehicle Holding Area(s) or Consolidation Centre(s) etc to monitor road (and rail) transport movements
- Attend regular or other Logistics Meetings, including with the client and execute actions from the meeting that are road (and rail) transport related. Also disseminate any non-Logistics actions or information.
- Investigate, plan, arrange and monitor; load consolidation and packaging reduction
- Liaise with Environmental Team for vehicle compliance requirements and reporting create reports including completed or forecast vehicle movements
- investigate discrepancies between planned and actual vehicle movements
- create non-compliance reports and execute follow up actions, incl interface with suppliers to ensure improved performance
- Investigate Logistics related matters or incidents, generate reports and ensure actions or responsibilities are closed and reported into the Fusion (HS2) reporting system(s)
- Prepare reports for work sites/areas/locations, supply depots, consolidation centre, Vehicle Holding Area(s) etc
- Maintain document status and progress database
- Create Logistics related plans and task briefings
- Plan and deliver Gate Staff and Vehicle Marshal compliance inspection training
- Liaise with suppliers, hauliers, sub-contractors etc and conduct compliance inspections at their depots
- Manage the VMPS (as administrator) and supervise Fusion staff and internal & external portal users of the VMPS
- Liaise with the VMPS provider for system maintenance and improvement
- Production of documentation including Construction Logistics Plans
- Ensure suppliers, hauliers, sub-contractors compliance information is up to date, via VMPS