Logistic Coordinator (Construction Industry)

Carmichael are seeking an experienced logistics coordinator to join a busy site office based in Aylesbury.



  • Liaise with Site Teams to plan vehicle moves to or from; work sites/areas, Vehicle Holding Area(s) or Consolidation Centre.
  • Share in management of the Vehicle Management Planning System (VPMS)
  • Organise and maintain suppliers’ compliance and oversee booking request system(s) or portal(s)
  • Plan and organise deliveries via the manual or electronic VMPS
  • Monitor real time vehicle movements (deliveries/collections) through the VMPS
  • Run Vehicle Holding Area(s) including vehicle & driver compliance checks through VMPS
  • Ensure suppliers comply with; company, vehicle & driver compliance requirements, the vehicle booking procedure and environmental & safety compliance checks
  • Liaise with Suppliers, Gate Staff and Vehicle Marshals to ensure that vehicles arrive and depart work sites/areas, safely, on route, on time and compliant.
  • Using forecasts supplied by the Delivery or Construction Teams, create daily, weekly and monthly Logistics plans
  • Assist the Logistics Manager by attending work sites/areas, Vehicle Holding Area(s) or Consolidation Centre(s) etc to monitor road (and rail) transport movements
  • Attend regular or other Logistics Meetings, including with the client and execute actions from the meeting that are road (and rail) transport related. Also disseminate any non-Logistics actions or information.
  • Investigate, plan, arrange and monitor; load consolidation and packaging reduction
  • Liaise with Environmental Team for vehicle compliance requirements and reporting create reports including completed or forecast vehicle movements
  • investigate discrepancies between planned and actual vehicle movements
  • create non-compliance reports and execute follow up actions, incl interface with suppliers to ensure improved performance
  • Investigate Logistics related matters or incidents, generate reports and ensure actions or responsibilities are closed and reported into the Fusion (HS2) reporting system(s)
  • Prepare reports for work sites/areas/locations, supply depots, consolidation centre, Vehicle Holding Area(s) etc
  • Maintain document status and progress database
  • Create Logistics related plans and task briefings
  • Plan and deliver Gate Staff and Vehicle Marshal compliance inspection training
  • Liaise with suppliers, hauliers, sub-contractors etc and conduct compliance inspections at their depots
  • Manage the VMPS (as administrator) and supervise Fusion staff and internal & external portal users of the VMPS
  • Liaise with the VMPS provider for system maintenance and improvement
  • Production of documentation including Construction Logistics Plans
  • Ensure suppliers, hauliers, sub-contractors compliance information is up to date, via VMPS