Carmichael is seeking an experienced and highly organised Office Manager to support delivery of works under the Heathrow Airport H7 Manager.
The Office Manager will play a key role in ensuring efficient day-to-day administration, coordination, and compliance across the project team in a highly regulated airport environment.
This role requires strong organisational skills, discretion, and the ability to work collaboratively with project, commercial, and site teams while adhering to Heathrow governance, safety, and security standards.
The role is duration is expected to be for 4 months with 5 days a week in the office at Heathrow. The role is a great opportunity to get experience working at Heathrow.
Key Responsibilities
Office & Administrative Management
Manage day-to-day office operations, ensuring smooth and efficient administrative support to the project team
Maintain office systems, document control processes, and filing (electronic and hard copy) in line with project requirements
Coordinate meetings, prepare agendas, take minutes, and track actions
Manage stationery, equipment, and office supplies
Project Support
Provide administrative support to the Programme Director, Commercial Director and wider team
Support in managing the Programme Directors schedule
Assist with onboarding of new staff, including inductions, passes, and IT access
Maintain project logs, trackers, and registers as required
Support reporting deadlines and information requests from Heathrow stakeholders
Skills & Experience Required
Proven experience as an Office Manager or Senior Administrator, within construction, infrastructure, or engineering environments
Strong organisational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
Ability to work in a fast-paced, regulated environment
High attention to detail and strong document control skills
Desirable
Experience working at Heathrow Airport or within a secure/regulated site
Familiarity with Costain systems and procedures
Knowledge of construction project documentation and reporting
Experience supporting large framework or capital delivery programmes
Additional Information
The role is based at Heathrow Airport and will require compliance with airport security clearance and passes
Working hours 9-hour day with an hour lunch break