Procurement Assistant / Admin

Buckinghamshire
Contract
PAYE Competitive Rates Apply

We are looking for a Procurement Assistant to join a subcontract on the HS2 line in Buckinghamshire.

 

The Procurement Assistant will be able to provide strong sourcing and administrative support to the Finance and Operations team in the following functions :

  • Assist in obtaining quotation from various vendors based on purchases requisition form issued by project manager / Site Manager.
  • Responsible to prepare vendor registration form and update the records in Vendor master file
  • Responsible to prepare the purchase order and ensure that goods are delivered to project on timely manner.
  • Follow up with suppliers, as needed, to confirm or change orders
  • Liaise with warehouse staff to ensure all products arrive in good condition
  • Reconcile and resolve order discrepancies with suppliers.
  • Ensure to clear off the outstanding purchase order (Open PO) in the books of accounts.
  • Ensure to generate the Good Receipt note in the books after performance verification and matching on purchase order, delivery order and resole the discrepancy in timely manner.
  • Collaborate with other departments and ensure the proper flow of work, for example clearing GRN and passing the proper documents to finance for three-way matching.
  • Maintain appropriate records and documentation.
  • Any other adhoc duties as assigned

 

About You:

  • Demonstrate sound organizational and time-management skills and be able to deal effectively with ambiguity and change.
  • Possess excellent interpersonal and communication skills and act as a reliable and supportive team member
  • Ideally, you should have a Diploma in Business Administration or similar relevant field, and have at least 2 years of procurement/sourcing experience.
  • Familiar with Office 365 suite and be proficient in MS Office, particularly Excel.
  • Having a sound knowledge of ERP software would be advantageous.

 

Option for contracting (PAYE) or permanent work.