Transport for London are one of Britain’s key City Local Authorities. Responsible for the city’s infrastructure which includes Highways, Major Structures, Rail, River Transport and supporting technology. Costain under a number of Frameworks support TfL in their expansion and sustainability and are one of their major providers. We are currently undertaking a number of feasibility and concept designs to support future developments.
Job Description/Purpose (outline of role purpose)
Primarily your role will be as the Quantity Surveyor to assist in administration and management of costs and contracts. The role may involve all aspects of work from the initial tender to final account and close out, seeking to monitor and minimise the costs and enhance value for money whilst achieving the required standards and quality. This role will work under the close direction and supervision of a more senior quantity surveyor.
You will be required to:
· Inputting to the efficient and effective management and issuing of accurate, timely
and compliant notices and correspondence
· Preparation or assessment of applications, valuations, cost/value reconciliation.
· Cost control and forecasting. Prepare and provide input to monthly reports: value,
cost, profit/loss, cash flow and budget.
· Preparation and agreement of applications for payment or the assessment &
preparation of payment certificates.
· Assisting with Risk and Value Management to optimise solution. Monitor and
regularly review with the project team. Identifying, analysing, and developing
responses to commercial risks.
· Timesheet allocation to projects and tasks for cost allocation and control.
· Contract Management, including all relevant contractual forms, methods of
budgetary control and relevant software applications.
· Prepare supply chain enquiries, negotiate, administer and finalise / close out supply
chain contracts.
· Ensure all notifications/documents are managed in accordance with the contract,
and customer / company policy.
· Ongoing liaison with site team, subcontractors and Customers’ representatives
· Undertake record-keeping including but not limited to collating site records, the
preparation of meeting packs, meeting invites and taking meeting minutes
· Provide contractual advice to the project / site team as and when appropriate.
· Maintaining awareness of the different construction contracts in current use
· Understanding the implications of health and safety regulations.
· Ensure all health, safety and environmental risk situations are brought to the
attention of Contract Leader / Project Manager
· Prepare enquiries, analyse tenders, negotiate and manage allocated accounts
including orders, payments & final accounts and close outs in accordance with
customer or company procedures.
· Play a key role in capturing, managing and communicating change and risk on the
project in accordance with the Contract
· Assist in the preparation of the Project Control Reporting including project cost &
value / EVA reports, budgets and forecasts.
· Report to Line Management when contractual notices and correspondence with
both customer and sub-contractors are required in accordance with the Contract.
· Assisting with the reporting of the Project Budget / Cost Report
· Undertake record-keeping including but not limited to collating site records, the
preparation of meeting packs, meeting invites and taking meeting minutes
· Carry out supply chain performance reviews on allocated packages
· Contribute to Value management / value engineering
· Understanding the implications of health and safety regulations.
· Perform quantity surveying, cost controls and change management activities throughout the project life cycle.
· Attend and contribute to risk management process and review meetings
Key Responsibilities (maximum 6-8 key responsibilities)
· Supporting robust commercial management procedures to support the project team with,
o appropriate contract administration,
o cost capture, control and monitoring of commercial performance,
o monthly reporting,
o maintenance of records, and
o developing and maintaining appropriate design controls to support the desired business outcomes.
· Administering commercial procedures and reporting to ensure compliance with company and contract requirements.
· Ensure appropriate commercial records are maintained in line with the contract requirements and oversee any contractual issues.
· Supporting commercial personnel responsible for the following activities:
o Main Contract management and administration,
o Supply chain management (including supply chain contract administration),
o Document Control,
o Cost capture and control (including completion of internal reporting),
o Financial reporting and monitoring of commercial performance,
o Planning & programme management.
· Liaison and negotiation with the Client’s commercial and / or project team.
· Supporting the necessary internal and external periodic valuations and reports are prepared and issued in line with deadlines.
· Assist in preparation of financial reports that are accurate and provide consistent, transparent, and reliable information.
· Support to the commercial team and develop the skills and competencies of the Quantity Surveyor.
· Work in accordance with project needs and company procedures.
Provide commercial support to the Contract Leader and/or management team
Knowledge, Skills, and Experience
Essential
· Minimum 3 years post graduate experience in construction industry in a commercial role
· Demonstrable financial and commercial acumen
· Excellent organisational and communication skills
· Practical approach, logical thought process and a methodical way of working
· Negotiating and team-working skills and the ability to motivate and lead
· Strong analytical skills
· Demonstrable legal, contractual and construction knowledge
· Confidence and ability to assert influence
·Be proactive in self-development and professional qualification
· Will have understanding or experience of business systems, spreadsheet
development, cost analysis, programme evaluation and development, compensation
event and/or variations assessment and evaluation.
· Have experience or appreciation of company policies, procedures & controls,
operating office management systems including filing systems and document control and distribution, and assist in the drafting of contractual correspondence on behalf of the project and project manager.
Desirable
· Have experience or appreciation of the risk management process for both schedule
and cost and the use of Earned Value Management.
· Experience of technical minute taking at contractual meetings and able to
demonstrate the ability to collate information and prepare reports
· Increasing knowledge of a variety of forms & options of contracts.
· Experience of contributing to procurement and contract strategies
· Experience of drafting contractual correspondence on behalf of the Project Manager and preparation of payment certificates and interim financial reports
· A creative and innovative approach to problem-solving
· Experience of setting up and/or operating office management systems including
filing systems and document control and distribution
Qualifications
Essential
§ Holds an RICS/CICES accredited degree or with at least three years of relevant experience
§ Full Membership of the RICS or CICES desirable, or enrolled on the approved training scheme for membership
Desirable
§ NEC Contract Training and experience
§ CSCS Card suitable for site visits