I have an urgent requirement for a receptionist at the Swavesey office of the A14. Full time hours initially but will move into part time hours in a few weeks. Please see details below and let me know if you'd be interested.
Duties:
- Greet visitors in a friendly and approachable manner. Determine visitor needs in a professional manner.
- Offer refreshments where appropriate.
- Direct visitors to the correct destination.
- Ensure knowledge of staff movements in and out of organisation.
- Monitor visitor access and maintain security awareness; be aware and report suspicious activity.
- Ensure back-up when absent from reception desk which should not be left unattended for any longer than is absolutely necessary.
- Issuing new employees and contractors with Mosaic passes.
- Ensure TV’s are on in reception / kitchen / print room / welfare canteen and meeting rooms ready for the start of each day.
- Report any maintenance or IT issues to the OM or the relevant people.
- Ensure stocks of photo copying paper are in the print room at the outset and end of each day; and check periodically throughout day to ensure they do not run out.
- Prepare correspondence and documents, as and when requested to do so.
- Deliveries & Collections:
- Sort and distribute incoming mail
- Prepare outgoing mail for postal service / courier
- Ensure all deliveries and collections are checked off / signed for, and all deliveries are put away promptly (with manual handling in mind)
- Advise staff by email when they have a delivery to collect from Reception
- Managing conference and meeting room bookings.
- At the end of each day print the next day’s meeting room schedules and insert into snap frames on meeting room doors.
- Ensure that meeting rooms are fully facilitated and prepared and are clean and tidy, ready for use.
- Monitor and maintain reception equipment.
- Control stationery / office supplies inventory and advise of any stock requirements.
- Asset tagging all stock using Mosaic system
- Keep stock room / cupboards tidy and hazard-free at all times.
- Tidy and maintain reception area to an exceptional standard.
- Provide general administrative support to all departmental sections as required.
- Printing, scanning, filing and laminating.
- Monthly check of First Aid boxes and re-order items as required.
Skills and Experience:
- Secondary school / further education qualifications generally required
- Strong administrative and clerical skills
- Advances use of computers and relevant software application – Microsoft Office
- Customer service principles and practices
- Approachable and friendly demeanour
- Positive attitude