Carmicheal are seeking an experienced Project Administrator with Construction experience to join the team based in Birmingham.
The role is initially for 3 months however this could be extended.
- Inputting site operational information into relevant spreadsheets
- Inputting site allocation data into relevant spreadsheets – staff, labour, materials & plant
- Uploading site documents to BC – working with the SB3 document control team
- Maintain and update office notice boards with relevant information
- Co-ordinate with the internal training and competency team and relay training course requirements to site operatives Maintain site registers for briefing attendance / H&S inductions
- Act as the first point of call for the client’s Office Administrator
- Responsible for ordering and distribution of Personal Protective Equipment for site team
- Perform general office duties such as ordering office supplies
- Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet Daily updating Plant/Equipment Allocation Sheet
- Collection and submission of Plant and Equipment Maintenance Sheets
- Calculation and submission of total hours worked
- Daily updating of Materials Received Allocation Sheet
- Calculation and submission of total number of deliveries
- Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
- Data input from site activities to reports and records
- Coordination with Site Management and Resources Team regarding staff and operative training schedule
- General administration e.g photocopying, scanning, and filing
- Ordering office supplies and stock check
- Supporting Project Manager and Engineers with report writing/collection of data
- Play an active part in the continuous improvement of administration processes and duties.
- Maintaining Absence/Sickness/Holiday trackers for the Blue-Collar employees.
- Collection and submission of sub-contractors’ timesheets to the respective agencies
- Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.
- Supporting the commercial team with monthly updates on hired items and labour hours